Expect for my time as a Typesetter/Graphic Artist – I have been working in customer service. I have worked customer service in retail environments, campus coffee shop (which is an experience in itself), email and on the phone. In total, I have about 5-6 years of working with customers. I also have 25 years as a client and a customer. Yes, I have been someone’s client or customer since the day I was born. We all have. In one way or another, we are all serving each other.
The basics of customer service lie in simply being kind to the customer – or rather, kind to a fellow person and show respect. It’s two things we deserve from everyone – no matter if we are the customer or the employee or even fellow customer/employee.
It is understandable though that sometimes the service received is limited by the polities of the company. The sweetest, greatest employee can only work within their limits to satisfy a customer. There are cases where an employee has paid for merchandise for the customer, maybe ran a coupon is a different way to make the computer think it should take it or helped put the customer in contact with corporate. But should it be that complicated for an employee to serve a customer?
Every brand and company has a way to work with unpleasant situations. It is in these situations were companies can really make their mark with a person. By the end, the company is judged by the satisfaction the customer feels when their situation is resolved. There are hundreds and thousands of places people can shop for similar or the same services and merchandise. How the person is treated makes all the difference.
I am personally most impress when a company’s standard to helping customers is easy, polite and satisfactory for the customer (and company of course).
Company A
Back in college, my aunt bought me a microwave as a Christmas gift. It worked for about 2 seconds before it met the Big Microwave in the Sky. She didn’t have the receipt so my parents called the store and spoke to a manager. Yes, since we would be exchanging for a new microwave we didn’t need the receipt. Easy enough? Wrong. When we arrived at the customer service desk for the exchange we were treated rudely and told we needed to review store policies before returning merchandise – even for exchanges. The women behind the counter said they were managers and the manager we spoke to wasn’t trained correctly and told us wrong. Since the microwave was over $25 there was nothing that could be done.
My parents and I decided to call corporate right there and the managers gave us the number and told us, “Good Luck” and laughed. The person we were connected to at corporate repeated the manger’s statements (at least they were consonant) and there was nothing that could be done – oh wait, we could call the Microwave company and complain.
We returned home and threw the microwave out.
I would have a second return about a year later at another location. I was afraid to try but I did. I had purchased a pan and when I got out to the parking lot I noticed the pan had rang up higher than the price on the shelf it was on. I went back into the store to return the pot and was honest with the return – I thought it belonged on the shelf where it was and with the price it stated but I don’t want the pot for the real price, I brought it less than five minutes ago. Again, the woman was rude and told me to read the signers better. Of course you can’t get this pot for this price! Duh?
The store is a national chain, I can tell you that. I rarely shop there now but when I do, it leaves a bad taste in my mouth. I am very careful about what I purchase and if there is a chance I may need to return it.
Company B
I’m a little fuzzy on this one because I’m not sure what I did. I think I downloaded an application that was free for several months before being charged. Since I never figured out how to work the application, I deleted it. I guess this wasn’t enough because three months later I had an odd charge on my bank account. It didn’t tell me what the charge was for – only the company’s name. It was later I found how what it was when I called. I was picked up fairly quickly during mid-day by a kind woman. I explained to her that I had a charge on my bank account to the company and I wasn’t sure what it was for. She quickly figured it out and, without berating me for being ignorant on proper deleting and unsubscribing, credited my account. I received my credit, was unsubscribed and followed up with by email to make sure I was completely satisfied with the resolution and the person I spoke with.
I think it was the email that was the best part – Hi, we think we fixed your problem but do you think we did? Can we do anything else? Did I personally meet your expectations?
No, Company B, you went above my expectations. I expected a fight, I expected you to tell me I downloaded so I pay. Not sorry for your (my) troubles, let me fix that…
Company C
Two years ago went on vacation to the beach. When we arrived, my sunglasses snapped into three pieces. The arms came off at the metal pieces that connect them. Now let me tell you about these sunglasses – they are beautiful. They are the right shade of translucent brown that is casual and business. On the side is a lovely swirl engraving. I loved them…I loved them enough to purchase them for a second time after the first pair snapped the same way. This time though, I was upset because I needed the glasses for vacation. I made a comment on Twitter and tagged the company. About 24 hours later I received a private message. They apologized and wanted to have their customer service get in touch with me. At this point I had cooled down over the sunglasses. Yes, they were beautiful but they were less than $15.
The company’s rep emailed me back and asked for a picture and what they can do for me. Asking for a picture of the broken product is standard; my role has required me to do this. I sent the picture, explained where they had broken, explained this was my second pair (but my first return was handled very well by the store – I event let them know what store it was) and said along the lines: thank you for reaching out, I’m expressed the company cares so much, I will continue to be a customer and I hope my experience helps with the buying process to ensure quality.
My situation was handled by two girls (the first had to leave on maternity and gracefully introduced me to the new rep that would help me) and both were amazing. I am currently waiting on a new pair of sunglasses.
So that’s three examples of how customer service and a company have stuck with me. It’s just about giving the customer want they want; it’s about helping to create faith for the customer in the company. Faith and trust that the company cares. Company C could have given me a discount coupon and I would have been just as happy to continue shopping there just because they reached out to me.
Customer service is a way to for companies to stand out but the policies need to be there as well as kindness to get a customer to keep coming back.
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